Boat Fleet Management Software Built for Marine Professionals
Keep every vessel's record, engine hours and effective status in one place. Captain Crews turns scattered spreadsheets and group chats into a live, shared system your whole team can trust.
Captain Crews is boat fleet management software for the companies that actually run the boats: yard managers, charter operators, maintenance firms and fleet owners. Instead of chasing engine readings across notebooks and messages, you get one live record per vessel — identity, dimensions, motorization, equipment, engine hours and current effective status — that everyone works from. Maintenance alerts fire based on the engine-hour intervals you set (always per your engine and boat manufacturer manuals), so nothing slips because someone forgot to check a spreadsheet. Import your existing fleet in bulk, let the AI sort photos and documents for you, and export everything in one click whenever you need it. It works on the web and on native iOS and Android apps, so the record is the same whether you're at a desk or on the pontoon.
A live boat record your whole team works from
At the centre of Captain Crews is one detailed record per vessel — the single source of truth for your fleet. Each boat carries its identity (name, hull number, registration), dimensions, motorization, onboard equipment, photos and full history, alongside live engine hours and an effective status that tells you at a glance whether the boat is operational, in the yard, or out of service. When a mechanic logs a job or updates a reading, everyone sees it immediately. No more conflicting versions of the truth between the office, the workshop and the dock — the record is the same for managers, crew and owners, on web and mobile.
- Complete boat record: identity, dimensions, motorization, equipment and photos
- Live engine hours kept current as work is logged
- Effective status so you instantly know what's operational vs. out of service
- Full intervention history attached to each vessel
- Identical record on web and native iOS/Android apps
Engine-hour maintenance alerts so nothing slips
Captain Crews tracks engine hours per vessel and raises maintenance alerts as those hours accumulate against the intervals you configure. You decide the thresholds based on your engine and boat manufacturer's service manuals — the software simply makes sure the reminder reaches you before the hours are exceeded, rather than after a breakdown. Each alert ties straight into the workshop module, where the job becomes a checklist with before-and-after photos, parts used, and a signed PDF job sheet. The result is a defensible, time-stamped maintenance trail for every boat — useful for owners, buyers and your own peace of mind.
- Per-vessel engine-hour tracking against the intervals you set
- Alerts triggered before service hours are exceeded
- Intervals follow your engine/boat manufacturer manuals — not guesswork
- Each alert links to a workshop job with checklist and photos
- Signed PDF job sheets build a clean maintenance history
Bulk import, AI sorting and one-click export
Getting started shouldn't mean weeks of data entry. Bulk import lets you bring your existing fleet into Captain Crews quickly instead of typing every boat by hand. From there, the included AI sorting and invoice OCR do the tedious work — reading invoices, extracting the details and filing photos and documents to the right boat automatically. And because it's your data, you can pull all of it out at any time: a single click produces a complete export covering your fleet, jobs and records, supporting your right to data portability under GDPR Article 20. No lock-in, no hostage data, no exit fee.
- Bulk import your fleet at setup instead of manual entry
- AI sorting files photos and documents to the right vessel
- Invoice OCR reads invoices and extracts the details for you
- One-click full export of your fleet and records
- Supports GDPR Article 20 data portability
What sets Captain Crews apart
Most fleet tools stop at the boat. Captain Crews also covers the people and the owners around it. Crew time tracking is built in: staff clock in from their phones with GPS, and the system calculates hours with overtime, bonuses, travel and zone rules, on your own pay period (for example the 26th to the 25th). It generates PDF pay summaries and accountant-ready exports — note that Captain Crews calculates hours and produces summaries, it does not file payroll taxes or issue a certified statutory payslip, so your accountant stays in the loop. A transparent owner portal with cruise mode lets boat owners see what's happening with their vessel, and a built-in AI assistant answers questions across your data. It's the combination — fleet, workshop, crew and owner visibility in one place — that you won't find in a maintenance-only tool.
- Crew time tracking with GPS clock-in and automatic overtime, bonuses, travel and zones
- Custom pay periods (e.g. 26th–25th), multi-timezone, with PDF pay summaries and exports
- Calculates hours and generates summaries — does not file taxes or issue a statutory payslip
- Transparent owner portal with cruise mode for vessel owners
- Built-in AI assistant across your fleet data, on mobile-first apps
Frequently asked questions
What is boat fleet management software?+
It's a platform that centralizes everything about your vessels in one place: a live record per boat, engine hours, effective status, maintenance history and documents. Captain Crews replaces scattered spreadsheets and chat messages with a shared system, and adds workshop jobs, crew time tracking and an owner portal so the office, the yard and the owners all work from the same data.
How does Captain Crews handle maintenance scheduling?+
It tracks engine hours for each vessel and raises alerts as those hours approach the service intervals you configure. You set the intervals according to your engine and boat manufacturer's manuals; Captain Crews makes sure the reminder reaches you in time and links each alert to a workshop job with checklists, photos, parts and a signed PDF job sheet.
Can I import my fleet, and does it calculate crew pay?+
Yes to both. Bulk import loads your fleet at setup instead of entering boats one by one, and a one-click export gives all your data back any time (supporting GDPR Article 20 portability). For crew, it calculates worked hours with overtime, bonuses, travel and zone rules on your chosen pay period and generates PDF pay summaries plus accountant-ready exports — it does not file payroll taxes or issue a certified statutory payslip.
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Put your whole fleet on one live record
Start your 30-day free trial of Captain Crews — no credit card needed. Bulk import your boats, set your engine-hour alerts, and see the difference from day one.