Features
Eight modules. One platform.
From time tracking to owner communication, every brick fits with the others. Here's the detail.
Automatic AI sorting
Import 50 files at once and Captain Crews sorts everything.
- ▸Drag and drop photos + invoices + documents in bulk: the AI detects each type automatically (invoice, certificate, manual, engine photo, hull photo, etc.).
- ▸Photos are sorted by boat zone (engine, hull, interior, water, electrical, generator, etc.) — one click, done.
- ▸Invoices go through our built-in OCR: supplier, total amount, invoice number, date and expense category are pre-filled.
- ▸You confirm what the AI proposed in 30 seconds. No more manual entry, no more tedious sorting.
Bulk import — 23 files🤖 AI running
IMG_4521.jpg
Photo · Engine
facture_yanmar_2024-03.pdf
Invoice · €1,240 · Yanmar
IMG_4522.jpg
Photo · Hull
certificat_assurance.pdf
Insurance · expires 2027
ticket_winners.jpg
Invoice · Food on board
⚡ Confirm in 30 sec instead of sorting 23 files by hand.
Backup & export in 1 click
All your data, structured, yours, anytime.
- ▸Export ONE boat or the WHOLE tenant in one click: a ZIP structured by boat with sorted photos, invoices, work orders and printable PDF workshop sheets.
- ▸Employee export: time tracking CSV by pay period (26th to 25th or other), monthly pay slips as PDF, leave, assigned work.
- ▸Incremental "since ___" filter: download only what's new since your last backup. Save bandwidth.
- ▸Your data belongs to you. No lock-in. GDPR Article 20 compliant (portability).
📦 Full export — your fleet~145 MB · 1 click
📦captaincrews_export-complet_2026-05-18.zip
📁bateaux/
⛵Andiamo/
🖼photos/
⚙️moteur/(12)
🛥coque/(8)
💧eau-a-bord/(5)
🔌electricite/(4)
🛋interieur/(6)
💰factures/
📄2024-03_yanmar_1240€.pdf(OCR ✓)
📄2024-06_indian-oil_180€.pdf(OCR ✓)
📊_index.csv(24 rows)
📁documents/
🛡assurance/2024_axa.pdf
📜certificat/navigation.pdf
🪧vignette/2026.pdf
📖manuel/yanmar-4lv150.pdf
🔧interventions/
📁2026-04-15_vidange-moteur/
📋fiche-atelier.pdf(printable)
🖼photos-avant/ · photos-apres/
🔩pieces-installees/recap.csv
🗓calendrier.csv · 📝 notes/
⛵Carthago/ · ⛵ Liberty/ · ⛵ ...
👤employes/
👷Jean-Dupont/
📊0-recap-activite.txt
⏱pointage/(période-paie_2026-03.csv)
💵pointage/...fiche-paie.pdf
🏖conges.csv · 🔧 travaux/
📊_global/
📄toutes-taches-validees.csv
📈totaux-mensuels.csv · totaux-annuels.csv
🔩pieces-installees-tous-bateaux.csv
💰factures-toutes.csv · pointages-mensuel.csv
✓ Photos sorted by zone
✓ OCR invoices + index
✓ Printable PDF sheets
Smart time tracking
Crew and worksite time tracking, without manual entry.
- ▸1-click mobile time tracking, with validation by boat and by task.
- ▸Automatic calculation of overtime, bonuses, travel and zones.
- ▸Customizable pay period (26th to 25th, or other).
- ▸Monthly report exportable as PDF, ready for accounting.
Today's time tracking● running
Alain Martin
07h32 → 12h05
Brenda Sing
08h00 → in progress
David Roy
07h45 → 11h50
Team total — week
138h regular · 12h overtime · 4 zone-2 trips
Fleet management
A digital maintenance logbook for every boat in your fleet.
- ▸Photos, documents, invoices, engines, engine hours — all in one place.
- ▸Bulk import of a boat's complete history: photos sorted by zone, invoices read by OCR, certificates archived.
- ▸Effective daily status: at sea, broken down, on a cruise, docked.
- ▸Maintenance alerts: custom hour thresholds per engine.
- ▸Complete history of work orders, with installed parts highlighted.
Fleet (8 boats)2 alerts
🚤
Andiamo
1 248 h
🚤
Sea Hunter
3 102 h
🚤
Liberty⚠️
2 510 h
Works & maintenance
The CMMS for your marine workshop, from quote to fitted part.
- ▸Create a work order with a checklist, before/after photos and recorded readings.
- ▸Printable PDF workshop sheets — ready for mechanic + owner signature.
- ▸Linked invoices: each work order shows its supplier invoices with automatic OCR (amount, supplier, invoice number).
- ▸Step-by-step validation: option to skip, flag or archive.
- ▸Filter by boat, by mechanic, by status.
Work order #248 — Libertyin progress
Main engine oil change
✓Oil change
✓Oil filter replacement
✓Engine hours reading2 510 h
Functional test
Installed parts: F-2210 · OIL-15W40-5L
Team & payroll
Crew pay — your whole team in a single tool.
- ▸5 roles: management, administrative team, mechanics, field employees, owners — permissions adjustable case by case.
- ▸Paid leave, sick leave, quotas, shared calendar.
- ▸Monthly close: deficit / surplus, automatic carry-over.
- ▸Two-way notes between admin and employees, archivable.
April 2026 — payrollperiod open
37.5hexpected / week
152h
regular
8h
overtime
3
trips
Paid leave remaining14.5 days
Owners & crew
The direct link between the owner and their team.
- ▸A dedicated space for each boat owner.
- ▸Visibility into the boat's status, work orders and costs.
- ▸Cruise mode: date range, crew on board, daily rate.
- ▸Centralized communication — no more scattered WhatsApp chats.
Owner space — Sea Hunterup to date
⚓Cruise in progress
📅 April 22 → May 5, 2026
👥 Captain + 2 deckhands on board
💰 €850 / day · 14 days = €11,900
Last work order
Annual service · March 28
Cost: €1,240 · Parts: F-2210, IMPEL-12
Assisted entry
The schedule fills in the employee's sheet.
- ▸Tasks from the day's schedule automatically pre-fill the work sheet.
- ▸The employee confirms, adjusts, adds — they never re-enter anything.
- ▸No more double entry between the schedule and the daily report.
- ▸Real time savings for both the employee and the admin who validates.
Today's sheet — Alain✨ pre-filled
Pulled from the schedule
08h00Oil change — Sea Hunter✨
10h30Engine check — Liberty✨
14h00Cruise preparation✨
+ Add an unplanned task
⚡No more double entry. The employee confirms, that's it.
The real differentiator
The whole ecosystem on one platform
Company, administrative team, workshop, owners, crews — everyone has their own space, with the right permissions, and everyone communicates in the same place. No more scattered WhatsApp chats, lost emails or information that never gets through.
Your company
The tenant's main space
Management & administrative team
Steering, validation, payroll, accounting
Workshop · Fleet · Employees
Mechanics · cleaners · field employees
Boat owners
Owners · clients · beneficiaries
Owner's crew & employees
Captain · deckhands · on-board staff
↔ Centralized communication ↔
One single platform, with permissions finely tuned by role. The admin decides who sees what.
Two-way notes
A discussion thread between the admin, the employee and the owner — archivable and traceable.
Targeted notifications
Everyone only sees what concerns them: work order, leave, validation, payroll.
Multi-level validation
The employee submits, the owner reviews, the admin validates. Everyone in their place.
Ready to take back control of your fleet?
A 20-minute demo is enough to see if Captain Crews fits your setup. No commitment.