Boatyard management software for marine repair shops
Run every job from intake to signed-off invoice — checklists, before/after photos, parts, and crew hours in one place. Filter by boat, mechanic, or status without digging through paper.
If your jobs live in sticky notes, group chats, and a stack of paper work orders, something always slips: an unbilled hour, a forgotten part, a photo that proves the work but sits on someone's phone. Captain Crews is boatyard management software that keeps every intervention, the parts on it, and the crew hours behind it in a single record you can actually search. Mechanics work from a checklist on mobile, attach before/after photos, and close the job with a signed PDF job sheet. You bill faster because nothing is missing, and owners see exactly what was done — which means fewer "what did I pay for?" calls. From €5 per user/month, with a 30-day free trial and no credit card required.
Every job in one searchable record
This is the core of boatyard management software: the work order that doesn't get lost. In Captain Crews, each intervention carries its checklist, photos, parts, assigned mechanic, and status. You can filter by boat, by mechanic, or by status to answer the questions that interrupt your day — what's on the lift, who's working it, what's waiting on parts — without walking the yard or making calls. When a job is done, it produces a signed PDF job sheet that records what was checked, what was replaced, and who approved it. Duplicate a recurring service in one click instead of rebuilding it. Mark a job internal-only when it's not for the owner's eyes yet, then make it visible when you're ready.
- Checklists per job so steps don't get skipped or forgotten
- Before/after photos attached to the intervention, not stuck on a phone
- Signed PDF job sheets you can hand the owner or keep on file
- Filter by boat, mechanic, or status to see job flow at a glance
- Duplicate recurring services in one click
Parts and invoices without the data entry
Manual paperwork is where boatyards quietly lose money — an unbilled part here, a wrong figure there. Captain Crews tracks parts against each job so what you fitted is what you bill. For supplier invoices, the built-in OCR reads the document and pulls out the figures for you to review, so you're checking numbers instead of retyping them — invoice OCR and AI sorting are included, not paid add-ons. You stay in control: nothing is recorded until you confirm it. The result is a job record where parts, labour, and supporting invoices live together, ready for whoever does your billing.
- Track parts per job so fitted parts get billed
- OCR reads supplier invoices and extracts the figures for you to confirm
- AI sorting and invoice OCR included in the price, no extra module
- You review and approve before anything is saved
- Parts, hours, and invoices attached to the same job record
Crew hours and pay, tied to the work
Most repair-shop software stops at the work order and leaves payroll to a separate system. Captain Crews closes that gap. Mechanics clock in from their phone with GPS, and the system calculates overtime, bonuses, travel, and zone rates automatically against your own pay period — even a 26th-to-25th cycle. It generates PDF pay summaries and clean exports for your accountant. To be precise: Captain Crews calculates the hours and produces the summaries and exports — it does not file payroll taxes or issue a certified statutory payslip. That stays with your accountant or payroll provider. What you get is accurate hours, ready to hand over, with leave and multi-timezone teams handled.
- Mobile GPS clock-in for the crew, no separate time-clock hardware
- Automatic overtime, bonuses, travel, and zone calculations
- Your pay period, including custom cycles like the 26th–25th
- PDF pay summaries and accountant-ready exports
- Calculates hours and exports — does not file taxes or issue statutory payslips
Owner transparency that cuts the back-and-forth
In this trade you can't overcommunicate — and chasing owners by phone and email eats the day. Captain Crews gives each boat owner a transparent portal where they see the work on their vessel: the job, the photos, the status, and the signed job sheet. Cruise mode keeps things clean while a boat is out on charter or passage. Because owners can see what's happening, you field fewer status calls and disputes — the before/after photos and signed sheet speak for themselves. And it's your data: a one-click full export gives you everything in a portable format (supporting your GDPR Article 20 data-portability rights), so you're never locked in. There's also a built-in AI assistant to answer questions and find records fast, and the whole platform is mobile-first with iOS and Android apps for the team on the dock.
- Transparent owner portal: jobs, photos, status, and signed sheets
- Cruise mode for boats out on charter or passage
- Fewer status calls — the photos and signed job sheet do the explaining
- One-click full export supporting GDPR Article 20 data portability
- Mobile-first with iOS and Android apps, plus a built-in AI assistant
Frequently asked questions
What is boatyard management software, and how is Captain Crews different?+
Boatyard management software keeps your jobs, parts, and customer records in one system instead of on paper and in chat threads. Captain Crews covers the usual ground — work orders, checklists, parts, photos, and signed PDF job sheets — and adds two things most marine repair-shop tools leave out: crew time tracking with automatic pay calculation, and a transparent portal so boat owners can see the work on their vessel. Invoice OCR and AI sorting are included rather than sold as add-ons.
Does it handle payroll for my crew?+
It handles the hours, not the filing. Captain Crews calculates worked hours, overtime, bonuses, travel, and zone rates against your pay period, then generates PDF pay summaries and exports for your accountant. It does not file payroll taxes or produce a certified statutory payslip — that stays with your accountant or payroll provider. What you save is the manual reconciliation of hours against jobs.
How much does it cost and is there a free trial?+
Captain Crews starts at €5 per user per month, with a 30-day free trial that doesn't ask for a credit card. Invoice OCR, AI sorting, the owner portal, and the mobile iOS and Android apps are part of the platform, so you're not stacking up paid add-ons to get the features above. You can also export all your data in one click at any time, so there's no lock-in if it isn't the right fit.
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See your whole yard in one place
Start a 30-day free trial of Captain Crews — no credit card needed. Run jobs, parts, photos, and crew hours from €5 per user/month, and export everything in one click whenever you want.