Best Boat Fleet Management Software in 2026: 13 Tools Compared by Operator Type

The 13 tools side by side

Who each tool is built for and how it charges, as published by each vendor on 29 September 2026, in its own currency and without conversion. Fleetio's prices come from its Capterra listing, as its own site would not load for our check.

• Seahub: superyachts and commercial vessels · quote-based · ISM and crew hours of rest
• IDEA Yacht: superyachts, fleets and family offices, with IDEA GT for smaller yachts · quote-based
• Deep Blue: yachts of about 25 to 150 m, management companies and family offices · quote-based, no per-user pricing
• Yachtwave: owners, yacht managers and operators · $0, $39 or $49 per boat per month
• Vessel Vanguard: commercial, government, private and charter fleets · custom pricing
• Fleetio: vehicle and equipment fleets, with a page for vessels · $4, $7 or $10 a month, usage-based
• Quartermaster: yacht owners and captains · $2.99 to $29.99 a month by bundle
• Plan M8: crewed yachts of 15 to 30 m · €29 per boat per month excl. VAT up to 15 m, from €42 at 16 m and over, priced per metre
• Floatist: charter fleets and yacht management companies · annual licence on quote
• DockMaster: marinas, boatyards and dealers · quote-based
• Storable Marine: marinas, service yards, boat clubs and rental fleets · quote-based
• BoatOn Book: professional vessels of 15 to 150 m · €39 to €299 excl. VAT per vessel per month
• Captain Crews: boat management companies, service workshops, rental and charter fleets · €5 to €12 per user per month

How we built this comparison

Captain Crews is our product, so read this guide knowing who wrote it. Every fact about another tool comes from that vendor's public website, read on 29 September 2026 (Fleetio excepted, as explained above), and every profile follows the same pattern, ours included: what the tool does, who it suits, what it costs and what to check. We have not trialed the other products hands-on, so treat this as a map for building a shortlist rather than a test report, and confirm prices with each vendor before you decide. Many of the "best yacht management software" lists in search results are written by vendors, Floatist's own list among them. This one is too, hence this paragraph.

Seahub: planned maintenance and compliance for superyachts

Seahub is a cloud platform with iOS and Android apps, built from ten modules: equipment, maintenance, checklists, inventory, documents, ISM, projects, warranty, fluid analysis, and crew and contacts. The crew module holds hours of rest, certificates and travel documents, which is what yacht crews usually mean by crew management. Seahub Fleet extends the system to several vessels.

• Good fit: superyachts and commercial vessels that want maintenance, ISM and crew compliance in one system.
• Pricing: Prime, Select and Enterprise plans, on quote (seahubsoftware.com, checked 29 September 2026).
• Check: timesheets and pay preparation for shore staff are not among its modules.

IDEA Yacht: yacht software with a track record since 2001

IDEA Data Solutions, based in Düsseldorf and part of the Omegro group, has built yacht software since 2001 and claims more than 1,300 installations. It covers planned maintenance, hours of rest with overrun alerts, ISM documentation, snag lists and NFC equipment tags, with IDEA FLEET and IDEA Finance for managers. IDEA GT serves motor yachts under 400 GT and sailing yachts under 100 GT.

• Good fit: superyacht owners, captains, fleet managers and family offices who want an established system.
• Pricing: no public price (idea-yacht.com, checked 29 September 2026).
• Check: which edition matches your tonnage.

Deep Blue: one system for management companies and family offices

Run from Monaco, and citing more than 15 years in the business, Deep Blue serves single yachts and fleets, typically 25 to 150 m long. It is sold as packages (Basic, Crewing, Finance, Planned Maintenance, Inventory, Compliance and Charter), the DeepBlue Mobile app is included, and the company claims more than 500 yachts, 50 management companies and family offices, and 10,000 active users.

• Good fit: management companies and family offices that run crew, finance and maintenance for large yachts.
• Pricing: on quote, with no per-user pricing and unlimited seats (deepblue.app, checked 29 September 2026).
• Check: it is sized for large crewed yachts rather than small day boats.

Yachtwave: per-boat maintenance tracking with telematics

Yachtwave, headquartered in Sarasota, Florida, with offices in Australia and Malta, tracks maintenance with what it calls an AI mechanic, plus history, checklists, tasks, inventory, documents and, on the top plan, real-time telematics. It runs on iOS, Android and the web in 14 languages, with a version businesses can put under their own brand. Its Operations tier targets megayachts, ferries, charter fleets, workboats and public fleets.

• Good fit: owners and yacht managers who want a modern maintenance app per boat, or live vessel data.
• Pricing: Personal $0, Pro $39 and Ultimate $49 per boat per month, Operations on quote, 15-day trial (yachtwave.com, checked 29 September 2026).
• Check: the bill grows with every hull, tenders included.

Vessel Vanguard: maintenance and compliance for working and government fleets

Vessel Vanguard, based in Fort Myers, Florida, with offices in Italy and New Zealand, covers preventive maintenance, work orders, inspections, a safety management system, parts and digital logbooks, with compliance tools for the US Coast Guard and OSHA. It runs on the web (360 and Pro editions) and on iOS and Android, and the company claims more than 3,000 vessels and ISO 27001 certification.

• Good fit: ferries, tour boats, workboats, fishing and government fleets, as well as private and charter fleets.
• Pricing: custom, on request (vesselvanguard.com, checked 29 September 2026).
• Check: the compliance tools named on its site are American, so ask what covers European flags.

Fleetio: one maintenance tool for vehicles and vessels

Fleetio is a maintenance platform for vehicle and equipment fleets with a page dedicated to vessel fleets, which search listings describe as automating maintenance and inspections and tracking parts and costs. Its site would not load for our check, so we could not verify its marine features in detail. On Capterra, it lists three usage-based plans: Essential, Professional and Premium.

• Good fit: organizations running road vehicles and boats that want one maintenance tool for both.
• Pricing: Essential $4, Professional $7 and Premium $10 a month, usage-based (Capterra, checked 29 September 2026).
• Check: the billing unit, any minimum, and marine needs such as hours per engine or owner access.

Quartermaster: low-cost yacht management for owners and captains

Quartermaster, a family business founded in 2017, offers a dashboard of the boat's systems, a logbook, maintenance reminders, tasks, inventory, file storage and crew access, plus position tracking through an Iridium GO. It works in a browser and on iOS and Android, and the mobile apps work offline.

• Good fit: private owners and captains of one to a few yachts on a small budget.
• Pricing: $2.99 a month (1 yacht, 2 users), $5.99 (3 yachts, 5 users) or $29.99 (20 yachts, 50 users), 30-day trial (quartermaster.me, checked 29 September 2026).
• Check: it is built around the yacht itself, with no customer work orders or staff timesheets.

Plan M8: maintenance for 15 to 30 m yachts, with offline access

Plan M8, developed by the Coara studio (Germany, Switzerland, Estonia and Spain), targets engineers, captains, management companies and owner-operators of yachts with professional crew. It offers offline access to manuals, documents and tasks, boat templates to start from, a tree of the boat's systems, warranties, user roles, a maintenance log, a weekly report every Friday and PDF reports, on iOS, Android and the web.

• Good fit: one to a handful of professionally crewed yachts that want structured maintenance at a known price.
• Pricing: €29 a month excl. VAT up to 15 m (3 users); from 16 m, from €42 a month, rising with length as the price is per metre (5 users); fleets on quote; setup included (planm8.io, checked 29 September 2026).
• Check: how many users each boat includes if office staff also need access.

Floatist: charter operations, handovers and guests

Floatist, based in Amsterdam, serves charter fleet operators and yacht management companies with mobile check-in and check-out, live charter operations, a guest app, maintenance tasks, inventory and costs, bookings with digital contracts, and reports. It runs as an installable web app in 14 languages, so there is nothing to download from a store.

• Good fit: charter bases that want handovers, guests and turnarounds in one tool.
• Pricing: annual licence based on the number and type of boats and the features chosen; no public price (floatist.com, checked 29 September 2026).
• Check: it is charter-first, so compare closely if your core is a workshop or shore-staff pay.

DockMaster: marina and boatyard ERP

DockMaster, based in Clearwater, Florida, says it has been in business for over 40 years and counts more than 1,000 marinas as customers. DockMaster Desktop is a full marine ERP with point of sale and accounting; DockMaster Web adds a customer portal, e-signature, payments and AI-assisted scheduling; DockMaster Mobile is an offline app for technicians. DockWorks is its product for service shops.

• Good fit: marinas, boatyards, dealers and mobile technicians who need berths (slips), work orders, billing and accounting together.
• Pricing: not published; demo and quote (dockmaster.com, checked 29 September 2026).
• Check: a small service team should price only the modules it needs.

Storable Marine: berths, bookings and payments for marinas and clubs

Storable Marine sells Storable Molo for marinas and service yards and Storable Rentals for boat clubs and rental fleets. Together they cover berth (slip) management with live availability and dynamic pricing, work orders, card and ACH payments, 24/7 online booking, digital waivers, automatic billing and more than 80 reports. The company says more than 1,000 marine businesses use it.

• Good fit: marinas, yacht clubs, boat clubs and rental fleets that take bookings and payments from the public.
• Pricing: not published; demo on request (storablemarine.com, checked 29 September 2026).
• Check: ACH is a US bank payment method, so confirm which payment options work in your country.

BoatOn Book: maintenance, stock and logbook for professional vessels

BoatOn, a French publisher with an English version of its site, aims BoatOn Book at captains and chief engineers in merchant shipping, fishing, yacht management, ports and aquaculture, on vessels of 15 to 150 m, and claims more than 2,000 users. It covers tasks, stock, logbook, budget, purchasing, documents, a fleet dashboard and an engine log, on the web and in the BoatOn Pro apps. Our comparison of 2 August 2026 also found an HR module with MLC-compliant timesheets.

• Good fit: professional vessels that want maintenance, stock and budget tracked vessel by vessel.
• Pricing: five professional plans from €39 to €299 excl. VAT per vessel per month, one-month trial (BoatOn article of 31 July 2026).
• Check: per-vessel pricing adds up on a fleet of small boats; our Captain Crews vs BoatOn page compares the two in detail.

Captain Crews: workshop, staff hours and owner portal for small marine businesses

Captain Crews is built by Assistance Nautic, a marine mechanics and boat management company founded in Mauritius in 2018. It combines boat and vehicle records, expiry reminders, engine-hour alerts, workshop jobs with checklists and time-stamped photos, reusable job templates, invoice OCR, and staff clock-in with GPS, overtime, leave and payroll-ready summaries for your accountant. Owners see only their own boats, and reports reach them after office approval. It runs in English and French and is hosted in London.

• Good fit: boat management companies, service workshops, and rental or charter fleets with a paid shore team.
• Pricing: €5 to €12 per user per month depending on the plan, clock-in-only staff at €5, client owners you invite at no charge, 30-day trial.
• Limits: no public bookings or payments, no hours of rest or ISM, no parts stock, customer invoicing or offline mode; amounts in euros or US dollars, not pounds; team in Mauritius (UTC+4).

How these tools charge, and why the unit matters more than the price

Four models coexist: per boat (Yachtwave, BoatOn Book, and Plan M8, whose price also rises with length), per foot of length (Manage My Vessel, another yacht platform, at $0.56 to $2.60 per foot per month, with unlimited users and vessels on its full plan), per bundle or per user (Quartermaster, Captain Crews), and on quote for the others. A fictional example with round numbers in one currency shows why the unit matters. Fifteen rental boats run by 4 people cost 600 a month at 40 per boat, or 48 at 12 per user. One 40 m yacht whose 14 crew all log in costs 40 at a per-boat rate, or 168 per user. Neither model is cheaper in general and the features differ, so do the sum with your own fleet and team.

• Look for caps: Plan M8 includes 3 or 5 users per boat, and Captain Crews' Company plan asks for at least one user licence per five boats.
• Ask quote-based vendors about setup, training and data import fees before comparing monthly figures.
• None of the vendors we checked publishes prices in pounds sterling.

If you run a charter fleet

Between two charters, the work is the handover, the turnaround and keeping every boat serviceable, while bookings often sit in a system connected to charter agencies, such as Booking Manager or YachtSys. Floatist is the most charter-specific tool in this list; Yachtwave's Operations tier and Deep Blue's Charter package also target charter. Captain Crews covers the technical and staff side of a base (engine-hour services, reusable turnaround checklists, fuel, preparation hours), but it takes no payments, signs no charter contracts and has no link to agencies, so it sits beside your booking system rather than replacing it.

• Test at the dock, on a phone: a handover checklist, damage photos filed against the boat, engine hours logged at each return.
• Ask whether bookings reach the tool automatically or have to be typed in twice.

If you run a yacht management company

A management company answers to owners, so it needs one record per yacht, a history the owner trusts, costs per boat and a clear monthly picture. For large yachts under ISM, look at Deep Blue (Crewing, Finance), IDEA Yacht (IDEA FLEET, IDEA Finance), Seahub Fleet and Manage My Vessel, which also plans rotations and hours of rest; for crewed yachts of 15 to 30 m, Plan M8. Captain Crews suits a company that looks after many smaller boats with its own technicians: owners see only their boats, reports go out after office approval, supplier invoices are filed per boat, and owners can request work that the office confirms or reschedules. It has no accounting, no APA (advance provisioning allowance) handling and no crew compliance module.

• Ask to see the owner's view, not only the manager's: that is the screen your clients will judge.
• Check how costs break down per boat and per category, and which documents and invoices owners can see.

If you run a boatyard or a marine service workshop

Two different businesses search for boatyard software. A yard or marina that rents berths, stores boats ashore, sells parts and invoices customers needs an ERP such as DockMaster or Storable Molo; in North America, Boatyard.com also targets marinas, boatyards and dealers. A service workshop whose technicians go from boat to boat needs job cards, checklists, parts noted per job, engine hours and accurate time per technician. DockMaster's DockWorks targets that profile, and so does Captain Crews, whose publisher is a workshop of that kind. Captain Crews has no berths, stock, quotes or customer invoices, so a yard that bills from its software should start with the ERPs.

• Run one real job on a phone, from opening it at the dock to what the owner receives.
• Check that winter lay-up or annual services can be set up once and repeated across boats.
• Ask how technician hours reach payroll and in what format your accountant gets them.

If you run a boat club or a rental business

Clubs and rental businesses sell access to boats, so their core needs are a public booking page, online payment, digital waivers and, for clubs, membership billing. Storable Rentals and SpeedyDock cover that ground. Captain Crews does not: it has no public booking page, no payments and no membership billing. It helps behind the scenes, as boat rental software with maintenance tracking: staff booking requests approved by a manager (an option to switch on), overlapping bookings flagged before confirmation, repairs that block the boat in the calendar, and engine hours, fuel and staff time in one place.

• If customers book and pay online, choose the booking platform first, then decide whether maintenance and staff need a tool of their own.
• Check that a repair blocks the boat in the booking calendar, so nobody hires out a boat that is on the hard.

Specific needs: hours of rest, accounting, inventory, offline, vehicles

A few requirements narrow the list quickly. Here is where each one points, based on what the vendors publish.

• Hours of rest (MLC, STCW) and rotations: Seahub, IDEA Yacht, Manage My Vessel, and the crew platforms Sealogical and Voly Crew; BoatOn Book announces MLC-compliant timesheets. Captain Crews does not record hours of rest.
• Yacht accounting and crew payroll: Deep Blue Finance, IDEA Finance, Sealogical's accounting module and Voly Crew's automated payroll. Captain Crews only prepares hour summaries for an accountant.
• Inventory and spare parts: Seahub, Deep Blue, Yachtwave, Quartermaster, BoatOn Book and Vessel Vanguard. Captain Crews notes parts as text on each job, without stock levels.
• Offline use on board: Quartermaster, Plan M8, DockMaster Mobile and YMP. Captain Crews needs a connection.
• Boats and road vehicles together: Fleetio, and Captain Crews, which tracks vehicles by mileage and boats by engine hours.
• Public bookings with payment: Storable Rentals and SpeedyDock. Captain Crews takes neither.